The King County Bar Association (KCBA) is a membership association whose mission includes supporting the professional development of our members, working with the courts to improve procedures & judicial competencies and working with members to develop public policy that affects the local bar. KCBA also encompasses the largest pro bono and civil legal aid program in the state.
This position provides administrative support in the key area of the Member Services Department. The position reports directly to Continuing Legal Education/Events and Member Services Managers.
Principal Duties: The Member Services Assistant is primarily responsible for assisting the CLE Senior Manager with all aspects of King County Bar Association (KCBA) events and educational programs.
- The Member Services Assistant is primarily responsible for assisting the CLE Senior Manager with all aspects of King County Bar Association (KCBA) events and educational programs.
- Generates correspondence to faculty regarding program details, deadlines and logistics. Provides follow-up evaluation information.
- Assembles course materials for CLE programs.
- Creates, designs, writes, develops and produces event and membership promotional materials, including, but not limited to, brochures, email promotions, registration forms, attendee and membership confirmation letters and signage.
- Assists with all event logistics for CLE programs including, but not limited to, speaker logistics, audio-visual needs and catering. Responsible for setup and breakdown of classrooms when utilizing non-hotel function space and all aspects of on-site event logistics for seminars.
- Provides timely postings of program offerings for print, web, email lists and other marketing media.
- Assists with online and print CLE and membership marketing campaigns.
- Works with the CLE Senior Manager to ensure that KCBA CLE website is accurate and current.
- Enters registration information and ensures accuracy in the KCBA membership and events database. Enters data into the state bar database and follows established procedures to maintain online seminar records and transcripts for audit purposes. Reconciles financial reports.
- Responds to telephone, email and in-person inquiries.
- Provides other administrative support as needed within the office.
- Must present a professional business office appearance and demeanor.
- College degree preferred, or equivalent combination of education and relevant experience.
- Minimum of two years of previous clerical experience preferred.
- Ability to work well with volunteers, association members and members of the public in a professional and collegial manner.
- Ability to simultaneously manage multiple projects from beginning to end, ensuring all deadlines are met.
- Excellent written, proofreading and verbal communication skills.
- Excellent organizational skills with a high attention to detail.
- Knowledge in marketing principles
- Proficient in math and basic computation.
- Proficient with Microsoft Office Suite programs; familiar with Excel, Access and relational database management; experience with iMIS a plus.
- Knowledge of graphic design software is preferred; PageMaker or InDesign a plus.
- Skill at solving problems and making on-the-spot decisions.
- Ability to lift 40 lbs. and manipulate heavy equipment carts.
- Ability to work a flexible schedule.
The successful candidate will:
- Possess a strong work ethic.
- Be adaptable, flexible and able to professionally manage last minute scheduling and programming changes.
- Be able to work with KCBA colleagues in a professional, amicable and team-oriented manner.
Salary & Benefits
This is a non-exempt, full-time position (40 hours/week). Typical hours are Monday – Friday 8 am- 5pm, but will vary as needed for some evening meetings and events. Salary range: $35,000-40,000, DOE, with excellent benefits including 100% employer-paid healthcare coverage; public transit subsidy, and 401K plan with automatic employer contributions after one year of service.
About the King County Bar Association:
The King County Bar Association promotes and supports a diverse and collegial membership; works with the judiciary to achieve excellence, equity, and accessibility in the administration of justice; and benefits the community through public service and engagement in public policy.
Founded in 1886 and incorporated in 1906, the King County Bar Association is the largest voluntary bar association in the state of Washington, with over 5,500 members, 40 staff members and an annual budget of approximately $4,000,000. For further information, please visit the KCBA website at www.kcba.org.
KCBA is an equal opportunity employer and does not discriminate on the basis of race, or, sex, marital status, sexual orientation, gender identity, veteran status, political ideology, age, creed, religion, ancestry, national origin, or presence of a disability.
Submit a resume and cover letter and three references to:
King County Bar Association
Attn: Human Resources
1200 5th Ave, Suite 700
Seattle, WA 98101
(or by email to: HR@kcba.org)