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 Administrative Asssistant

Administrative Assistant
Job Description

This position provides administrative support for staff in the Executive and Administration offices. The position reports primarily to the Associate Executive Director, and as required to the Administration & Operations Associate.

Essential Job Functions:

  • Provides administrative support for Associate Executive Director and Development Manager including calendaring of meetings, conference calls and coordination and execution of community calendar submissions.
  • Oversees Washington Lawyers Practice Manual orders and coordinates subscriptions renewals, invoicing, website updates for annual update. Assists contract staff with formatting issues.
  • Coordinates publication schedule for KCBA activities and programs with KCBA staff, the Bar Bulletin editor, and production team.
  • Maintain advertising spreadsheet, assists with ad sales and distribution of marketing materials to advertisers. Receives materials from advertisers and KCBA staff and coordinates with graphic designer.
  • Assists to create new advertising opportunities for KCBA publications.
  • Set up coffee and water for early morning meetings (occasionally requires 7:30am arrival time on meeting days).
  • Back-up for receptionist (including lunch hour, when regular receptionist is absent from the office, and other times as necessary).
  • Order toner supplies and assist with maintaining supply inventory.
  • Responsible for keeping the catering kitchen, copy room and conference rooms clean and organized.
  • Set-up/clean-up of KCBA conference rooms for all member services/administrative meetings, including section and committee meetings.
  • Set up coffee and water for early morning meetings (occasionally requires 7:30am arrival time on meeting days).
  • Participate in team meetings.
  • Assists with special projects, and other administrative duties as needed.

Required Knowledge, Skills, and Abilities:

  • Superior oral and written communication skills, including English grammar, spelling, editing and punctuation.
  • High level of working knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as other technology such as Adobe and Google products.
  • Demonstrates exceptional organizational skills and great attention to detail; strong problem-solving and research abilities.
  • Ability to prioritize and meet deadlines and work gracefully under pressure.
  • Proven ability to handle administrative details independently and use good judgment to keep team members updated.
  • Ability to maintain a high level of confidentiality for all organizational, personnel, and research matters.
  • Demonstrated flexibility and adaptability when working in a fast changing environment.

Schedule & Salary:

Work Hours: 8:00 a.m. – 5:00 p.m.; 40 hours/week.
Salary range: $30,500 - $33,000, plus excellent benefits.
This is a non-exempt, 40 hour/week (full-time) position, primarily Monday – Friday. Occasional weekend, early morning and later evening work, as needed to staff and assist with KCBA programs and events.

Education: College degree preferred; high school diploma required.

Experience: Minimum of two years of previous clerical experience preferred.

About the King County Bar Association:

Our Mission: The King County Bar Association provides support to its diverse membership; promotes a just, collegial and accessible legal system and profession; works with the judiciary to achieve excellence in the administration of justice; strives to benefit the community through its own efforts and those of its Foundation; and offers opportunities for public service and input into matters of public policy.

Founded in 1886 and incorporated in 1906, the King County Bar Association is the largest voluntary bar association in the state of Washington, with over 5,500 members, 35 staff members and an annual budget of approximately $3,200,000. For further information, please visit the KCBA website at www.kcba.org.

To Apply:

Submit a resume, cover letter and three references to:

King County Bar Association
attn.: Human Resources
1200 Fifth Avenue, Suite 700
Seattle, WA 98101
or by email HR@kcba.org

Applications received by July 31, 2015, will be given preference.

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King County Bar Association
1200 5th Ave, Suite 700
Seattle, WA 98101
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