Education & Events Coordinator
The King County Bar Association promotes and supports a diverse and collegial membership; works with the judiciary to achieve excellence, equity, and accessibility in the administration of justice; and benefits the community through public service and engagement in public policy.
This position provides administrative support for Continuing Legal Education programs and also for KCBA Events, i.e., MLK Luncheon and Breakfast with Champions. The position reports directly to the Continuing Legal Education/Events Senior Manager.
The Continuing Legal Education Assistant is primarily responsible for assisting the CLE Senior Manager with all aspects of King County Bar Association educational programs.
- Work with Continuing Legal Education/Events Senior Manager and stakeholders to assess learning needs and priorities and to plan a continuum of educational programs (such as seminars, webcasts, and webinars); and to evaluate the success and impact of the educational programs offered
- Work with Continuing Legal Education/Events Senior Manager and committees in all aspects of events, including: spreadsheets, reports, surveys, logistics, correspondence, signage, video production, etc. Events include: Breakfast with Champions (1,000 attendees) and MLK Luncheon (800 attendees), and other smaller events throughout the year.
- Generates correspondence to faculty regarding program details, deadlines and logistics. Provides follow-up evaluation information.
- Assembles course materials for CLE programs.
- Creates designs, writes, develops, and produces event promotional materials, including, but not limited to, brochures, email promotions, registration forms, attendee confirmation letters and signage.
- Coordinate and process Zoom production of CLE programs.
- Assists with all event logistics for CLE programs including, but not limited to, speaker logistics, audio-visual needs and catering. Responsible for setup and breakdown of classrooms when utilizing non-hotel function space and all aspects of on-site event logistics for seminars.
- Provides timely postings of program offerings for print, web, email lists and other marketing media.
- Assists with online and print CLE marketing campaigns.
- Develop CLE content for the KCBA website
- Develop relevant surveys
- Reconciles registrations received with registration payments received. Enters registration information and ensures accuracy in the KCBA membership and events database. Enters data into the state bar database and follows established procedures to maintain online seminar records and transcripts for audit purposes.
- Responds to telephone, email and in-person inquiries.
- Must present a professional business office appearance and demeanor.
- Performs other duties as assigned
WHO YOU ARE
A team player who has the following skills:
- Ability to work well with volunteers, association members and members of the public in a professional and collegial manner.
- Experience working with lawyers strongly desired
- Experience with event planning strongly desired
- Deadline driven and able to adapt to changing priorities
- Proficiency in using new technologies and demonstrated familiarity with social media, networking, video streaming, and video conferencing
- Ability to simultaneously manage multiple projects from beginning to end, ensuring all deadlines are met.
- Excellent written, proofreading, and verbal communication skills.
- Excellent organizational skills with a high attention to detail and self-direction on assignments
- Proficient in math and basic computation.
- Proficient with Microsoft Office Suite programs; familiar with Excel and databases
- Ability to lift 40 lbs. and manipulate heavy equipment carts.
- Ability to work a flexible schedule.
- Possess a strong work ethic.
And who has the following education and experience:
- College degree or relevant life experience
- Minimum three years of prior complex administrative experience required
- Strong experience in writing, multi-tasking, and communicating with all members of the community
Founded in 1886, KCBA is a membership legal organization with over 5,500 attorney members, over 50 staff and an annual budget of over $4,000,000. As an equal opportunity employer, KCBA is committed to upholding an equity and justice-based organizational environment for the public, the client communities it serves, its members, its Boards, its staff and its volunteers. This means the organization actively promotes mutual respect, acceptance, teamwork, and productivity among people who are diverse in work background; lived and professional experience; immigration status and citizenship; education; race and ethnicity; national origin; sexual orientation; age; indigenous group membership; religious preference; marital status; sensory, mental, and physical abilities; social class; gender identity; veteran status, as well as other differences relevant to equity and justice. The resulting diversity is both a source of organizational strength and a matter of fundamental human fairness. Please note, one of KCBA’s programs supports attorneys working with parents and guardians of at risk children. As a result, certain convictions would make an applicant ineligible. The King County Bar Association requires all employees be fully vaccinated against COVID-19. To meet this requirement, all employees must provide proof of vaccination approved by the Center for Disease Control and Prevention (CDC). If you need a reasonable accommodation for the application process, have questions regarding eligibility, or have vaccination questions contact Len Roden at email@example.com.
This is a non-exempt, full-time position (40 hours/week) based in Seattle, WA with flexible hours as needed to cover evening meetings and events. Salary is $50,000 annually, with excellent benefits including employer-paid healthcare coverage; public transit subsidy, and 401K plan with automatic employer contributions after six months of service, and more.
Applications are due February 28, 2022, via email. Make “Education and Events Coordinator” your subject line and send a letter of interest and resume to: HR@kcba.org.